Flag Folders In LION Mail

The Mail app in Lion provides a number flag colors that let you not only flag items for later review or follow-up, but categorize as well.

Flag Options in iOS 5 Mail

But just flagging, even by color, still means you have to go back through message lists to find those flagged messages and if you have 7 email addresses like I do, that can get to be a drag.

You can solve that problem by creating smart mail boxes that will sort and save your messages according to flag color.

Select Mail > Mailbox > New Smart Mailbox. From the first menu select “Message has Flag”. From the second select your flag color of choice. Name the mailbox and hit OK. Any messages you have market with a flag of that color will immediately be listed in that Smart Mailbox.

Setting Preference For Smart Mailbox

You will have to repeat this process for each flag color because of the Mailbox naming process.

This entry was posted in Beginner Mac Tips, Lion Tips, Mac Tips. Bookmark the permalink.

2 Responses to Flag Folders In LION Mail

  1. Frank says:

    What does this have to do with iOS 5? Do you know of any way to create or sync a similar smart folder in iOS 5?

    • macnancy says:

      iOS 5 is the first system that gave us several colors of flags to choose from. If you want to create other kinds of smart mail boxes or smart folders, go to Mail > MailBox and choose either New Smart Mailbox or New Smart Mailbox Folder.

      If you are creating a New Smart Mailbox then just set the criteria from the menu offerings. If you are creating a New Smart Mailbox Folder, you will get a window that asks you to name the folder. A mailbox is a subset of a folder. You can create mailboxes and drag and drop them into a single folder. So if you are building a house and you have set up a smart mailbox for bids from electricians, and another for bids from plumbers, you can drag those smart mailboxes into a single folder named house. I have not used this system myself so I need to research it, but I understand this is how it works.

      Thanks for your question.

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